Day To Day management
M1-48 (Lead: IFREMER)
Being a permanent contact point for all the partners regarding their participation in the project, the project Coordinator is responsible for the technical, financial and administrative management on a day-to-day basis. In order to ensure an efficient and active management of these tasks, the project office composed with Ifremer people including the Coordinator, the scientific coordinator and a deputy project manager will have the following duties.
Coordination of meeting: Co-organizing the meetings and workshops such as yearly JERICO-Weeks including Kick-Off, ARWs , General Assembly meetings, Steering Committees (SC) meetings (one in between each JERICO-Week).
Management of agreements and updates: Consortium & Grant Agreements, TA agreements.
Financial management and reporting: delivery and the follow-up of administrative and financial documents. Control of costs according to EC requirements, including: monitoring cost performance to detect deviations from plan, preventing incorrect, inappropriate, or unauthorized changes (contract) & informing the EC. Take the necessary measures to ensure the appropriate use of the grant between the participants by providing a time schedule for transferring of funds allocated by the EU within the consortium according to the procedures set in the Consortium Agreement (D.11.1).
Technical management and reporting: to ensure that the technical objectives are fulfilled and the project is completed within the approved budget. Follow up of actions according to the Description of Action (annex 1 to the Grant Agreement) and decisions (from GA and SC).
Ifremer will ensure an efficient organization for the Technical Reporting by i) proposing common templates and tools adapted for official progress reporting, notifying due dates and reminding deadlines, assisting partners, ii) collecting the WPs contributions through the WPs leaders contributions. Ifremer with the support of the task and WP leaders will consolidate the progress, deliverables and milestones reports to be submitted to the Steering Committee for final approval before submission to the EC services. In addition, since a yearly reporting is not sufficient for a good internal follow-up, WP leaders will be requested to up-date the Coordinator every 6 months, synchronized to Steering Committees, with a synthetic written report. It is their responsibility to track any deviation and delay and propose appropriate solutions.
Other topics: the coordination team in collaboration with the Steering Committee will coordinate other related topics that will be addressed in the course of the project e.g. gender equality, relations with other projects, standardization and dissemination aspects. The Coordinator is responsible for all issues linked to the Consortium Agreement (D13.1).
T13.1: D13.1: Signed consortium agreement (M6)
T13.1: D13.6: Final project report (activity financial, societal) (M48)